Inventory (what's on the shelf)
Track the vaccines and meds your clinic actually uses, so "we ran out" is never a surprise.
Setting it up (5 minutes)
Add the handful of items you use weekly: name, unit (dose / vial / tablet / ml), how many you have, and a reorder threshold — the count at which you want a warning. If a lot expires, add its expiry date too. Nothing else to configure.
Day to day
- − / + on each row records one dose used or one box received. That's the whole workflow — no forms.
- The row turns Low — reorder once you hit your threshold, and Out at zero.
- Lots expiring within 30 days show Expires soon; after the date, Expired. Throw it out — an expired vaccine protects nobody.
- ✕ takes an item off the shelf without deleting its history. Past treatments and vaccinations still point at what was actually used; stop stocking something, and the record survives.
The count is a tally, not a guess
The number on the row is the sum of every recorded movement: the opening count, each dose a vaccination or treatment took, each correction. Nothing overwrites it, so a wrong count is fixed by recording the correction — and how it got there is still visible. If a correction would push the count below zero, the row says so instead of hiding it; count the shelf and set it straight.
Honest limits (v1)
This is a shelf tracker, not a supply-chain system. It doesn't order anything for you and it isn't linked to suppliers or purchase invoices yet — goods received are recorded with + (or a larger adjustment) until that link exists. Its job is one thing: make low stock and expiry impossible to miss.
Vaccinations draw from here
When staff record a vaccination and pick a stock item in Take from stock, one dose leaves the shelf immediately — no manual tallying. Out-of-stock items block that path with a clear message, and the low/reorder badges update the same second.