Expenses (money going out)

Invoices track money coming in. Expenses track money going out — the supplier order, the rent, the card at the petrol station — so the month can be summed without a spreadsheet.

Recording an expense

One row, five facts: the date it was paid, what it was for, the vendor (optional), a category (optional), the amount, and how it was paid (card / cash / transfer / other). Nothing is validated against a bank feed; this is the clinic's own record.

Month by month

Entries group themselves under month headings with a running total for each month, newest first. That monthly figure is the number you take to the accountant — amounts are stored to the cent, so the totals add up exactly.

What this is not (yet)

There is no bank import, no receipts filing, and no supplier purchase order here. It is a deliberate small ledger: record the money out, see the month. Purchase orders and the link between received goods and their invoice come later; until then, goods that arrive on the shelf are counted in on the Inventory screen with +.